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Clarion Help
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1991-06-17
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COVERED AND CONFIRMED ?
This is YES or NO, selected with
the arrow keys. Be sure to mark
all loads after they are dispatched
so that the possibility of two or
more dispatchers on a network do
not accidently "double cover" a
shipment. This field shows up
on the DISPATCH TABLE VIEW.
BILL DATE, BILLING MODULE
The bill date field should not
be entered with any date other
than TODAY. It should ONLY
be entered on the day you are
ready to PRINT and MAIL the
freight bill. This is very
IMPORTANT ! Proper batch
printing of freight bills
once per day can not be
accomplished otherwise.
BRK BASE RATE ENTRY
Enter the BRK carrier's base
pay scale in this form.
BRK carriers are usually
paid on percentage of gross
or rate per mile basis.
In transactions, dispatchers
can access this base pay,
but calculate other pay on
any individial transaction.
TLC BASE PAY
Enter a trip lease carrier-
owner base pay rate here.
Triplease is usually done
on a percentage of gross
basis.
DRV DRIVER BASE PAY RATE
Company drivers and permanent
lease O/O's are paid in a
variety of ways and in
combination. Enter the base
pay rates for DRV here.
(HOURLY, MILEAGE, PERCENTAGE
OF GROSS REVENUE)
ACCESSORIAL SERVICE LABEL
Put the label describing the
accessorial service performed
here. Accessorial services
are things like driver assist
to unload, tarping charges,
etc. Type 3 - 4 characters
of the label or description
and press ENTER. The table
will appear. Locate the
labels record you want and
press ENTER to return to the
form. If the label record
is NOT in the table, press
INS at the table to ADD one
for future use.
CALC DRV DRIVER PAY
The calculator knows the
miles and gross revenue
of the order you are
dispatching. By viewing
the base pay rate first,
you can enter the pay
factors and very quickly
calculate the pay for
THIS shipment to THIS
driver, straight or
with variables.
THE PAY CALCULATOR
THEN ENTERS THE RESULT
INTO YOUR SHIPMENT DATA
FORM FOR SETTLEMENT.
TLC CARRIER-OWNER PAY CALC
The calculator knows the
data on the shipment you
are dispatching. You
can first lookup the
base pay rate and pay this
TLC straight or different
on this shipment. After
entering the pay rates,
the calculator returns the
result to the shipment
data form for settlement.
BRK CARRIER PAY CALC
The calculator knows the
data on the load you are
dispatching. You can
first lookup the base pay
rate for this carrier and
pay straight or with
variables on this shipment.
The calculator then returns
the result to the shipment
data form for settlement.
TABLE VIEW TRK PAY CALCULATOR
This calculator DOES NOT
return a value to your
settlement records. It
merely provides a fast and
completely accurate pay
calculation while at the
dispatch orders table view
for dispatch quotations.
The gross revenue for the
orders is on the right hand
side of the table.
AGENT BASE PAY RATE
Agents/Sales are usually
paid on a percentage of
gross basis. Enter the
base rate for the agent
here.
LOCATION
Enter the "empty and available"
location of the driver. City
and State. This gives you
reference on time neccessary
to get a certain truck to the
pickup location. Helps keep
you on schedule.
ACTUAL WEIGHT
This is the actual, shipping
order weight of the shipment
NOT the bill weight or
minimum bill weight.
COMMODITY LABEL
Place the commodity which the
rate record applies to in this
field. Type 3 -4 characters of
the commodity description and
press ENTER. The table will
appear. Select the description
from the table and press ENTER.
If the descrition is nor in the
table, press INS to ADD it
for future use.
TLCAR LOCATOR
EXAMPLE: OHSW V48102
This locator field is used
in another procedure to make
calls to trip lease carriers and
owners at their base location.
The format includes the general
area of their base, and the type
of equipment they operate. Just
the information you need to move
trip lease loads ! If you
enter the data here, it will be
available to dispatchers when
they need it to do "Locate TLC"
procedures.
BRKCAR "Locator"
EXAMPLE: TXNE V48102
This field is very important
to covering your brokered
loads in the dispatch module.
The above example identifies
a brokerage carrier based in
Texas, Northeast, who operates
VANS, size = 48102. Your
brokerage dispatchers will
cover loads better if this
field is done now.
Accounts Locator
EXAMPLE: OHSW CINN
This field is important
to dispatchers and sales
people making telemarketing
calls in the Sales Module.
The example identifies an
account as located in
Ohio, Southwestern, with
Cincinnati abreviated to
further specify location.
ACCOUNTS "PRODUCT"
This is the product or commodity
shipped by this account. Type 3
or 4 characters of the product
description and press ENTER.
The table will appear. Select
the descrition from the table
and press ENTER. If the right
description is NOT in the table,
press INS and ADD it for future
data entry speed.
Trailer Spec
This is the spec for the
trailer the driver is
pulling today. Obviously
neccessary for matching
today's equipment with
the current load require-
ments.
UNITS
Units means number of units.
This will be your piece count,
number of skids, number of
barrels, lifts, coils, bundles,
or just whatever
denotes the order count that
is being shipped.
LOCATION
Enter the "empty and available"
location of the driver you are
putting on the board for
re-loading purposes. City and
State. Again, we are dealing
with time and geography as
key dispatch elements. This
is more specific than the
"Locator".
Trailer Spec
Every trailer must have a spec entry.
In the LOCATE BY SPEC TABLE VIEW, the
field is used to quickly locate all
trailers that meet a certain spec.
Accordingly, if a shipper calls
and needs a certain trailer type
in 3 hours, you can find it while
he is still on the phone and make
a schedule decision on his pickup.
EXAMPLES: V45, V48102, V4896, F42,
R48102, RSS48102, F45WS,
DD45, ETC.
PRODUCT
Product is the product or
commodity being shipped.
Type 3 -4 characters of
the field and press ENTER.
The Labels & Descriptions
Table. will appear.
Select the right record
and press ENTER to return
to your form. EXCEPTION,
if the item is NOT in the
table press INS at the
table to enter it for
future data entry speed.
FREIGHT MANAGEMENT SYSTEM - GENERAL PROGRAM HELP
FMS is easy. The programs consist of data tables where records are
displayed and searched; and data forms where individual records are
added, edited, and viewed. Please be ALERT to the MESSAGES that appear at
the top of data form screens. Here are some navigation tips to help you:
TABLE NAVIGATION
FORM NAVIGATION
Always the help key
Always the help key
ADD a record
ENTER
Accept field, advance
Exit
Save and continue
CTRL-ESC
Full exit from table.
Exit current field.
Cursor down/up
CTRL-ESC
Full exit from form.
PgUp
Move one full table
Next field
PgDn
Move one full table
Delete field characters
Bottom of table
End of field
HOME
Top of table
HOME
Beginning of field
Ctrl-PgUp
First record in table
Ctrl-End
Clears text fields
Ctrl-PgDn
Last record in table
Inserts field characters
ENTER
Accepts the record
SPACE
Adds field spaces, or
Deletes the record
clears in insert mode.
Print Menu Help
(1) PRINTING FRT BILLS BY DATE. This is a 3
step process. (a) Make sure all bills to be
printed have the same BILL_DATE. (b) Be sure
all bills to be printed have been marked "YES",
as complete and ready to bill in the dispatch
driver assignment screens. (c) Put the matching
BILL_DATE in the MENU FIELD. Move the cursor
to the menu item press <Enter>.
(2) PRINTING BY PRO. Place the pro number of
the bill you want to print in the menu field.
Move the cursor to the menu item. Press
<Enter>.
(3) OTHER REPORTS (Clarion Report Writer).
Whenever possible we ask our customers to
purchase and use Clarion Report Writer. It is
a fine END USER PRODUCT for ad hoc queries
and reports. Works without programming !
YOU will be in command with Report Writer and
save $$ too !
TLC - CALLS LOCATOR
EXAMPLE: NJCE V48102
The example will find TL owners
or carriers based in New Jersey,
Central, who primarily operate
VANS, size = 48102 (if they have
been properly entered in the TLC
base file). Use this procedure
to call TLC owners or carriers
at their base to see if they
have the equipment you need
in your area today.
Trip Lease Board "Locator"
The table view locator in this procedure
allows you to find the trucks on your
"board" based on time and geography
for accurate matching of trucks to
pickup orders. The locator "search"
format is the same as you enter in the
form view entries.
EXAMPLE: 071290 0800 AM OHSW
If the truck had been properly entered
in the form view, this example would
locate a truck "empty and available" on
7/12/90 at 8:00 AM in Ohio, Southwest.
FLAT CHARGES $$
Flat charges per legal weight
shipment is pretty common
today. It simply means that
here is a FLAT, dollar amount
per shipment of one kind to
one destination, even if the
weight varies somewhat.
Wght Break and Wght Charges
The calculator computes the
proper wght break and wght
charges for a shipment
weighing between two weight
breaks in your applicable
tariff or rate schedule.
IF THE ACTUAL WEIGHT IS
GREATER THAN YOUR HIGHEST
WGHT BREAK, YOU APPLY THE
HIGH BREAK RATE TIMES THE
ACTUAL WEIGHT ! THIS WILL
RESULT IN THE MAX CHGS
APPLICABLE TO THE SHIPMENT
ACCESSORIAL CHARGES (Accs Chgs)
Accessorial charges are things
like driver assist unload, tarping
charge, etc., or any authorized
charge apart from linehaul or stop
off charges. Put the dollar
amount of the charge here.
COMPLETED, READY TO BILL ?
This field is IMPORTANT. The selection is
made YES or NO by moving the left or right
arrow key on your keyboard. After dispatch
entries are complete and all data important
to entry and dispatch of an order (such as
ACCT's, WGHT, Etc) is entered, then and only
then place YES here. Billing then takes
over control of the order to bill it as
soon as possible.
RCODE !! IMPORTANT !!
! Check the SHIP ACCT
number just above the
RCODE field. Now, type
one number character and
press ENTER. This will
bring up the rate file
table. Carefully select
the right rate record
from the table (shipper,
commodity, destination)
and then press ENTER.
This will HOOK the rate
and order together, take
you back to your freight
bill form, and do a lot
of automated data entry
for you on other fields.
SETUP DATE
This is the date this
acct is setup as an
account. Based on
your own SOP.
PHONE 1
Phone 1 is usually
the TM's number or
the number of your
primary contact for
traffic from this
acct.
PHONE 2
Phone 2 is usually
used as the contact
number for accts
payable person. It
is used in the
COLLECTIONS MODULE
as a collections
"contact" number.
BASE FILES - DATA ENTRY
The Base Files Module
provides a convenient
place for data entry
personnel to work with-
out overloading the other
modules (on a network).
Here we do data entry and
edit of our base or master
file records. These
provide the base for
lookups, etc. in other,
transaction oriented
modules. KEEP YOUR NON-
TRANSACTION FILES UP TO
DATE TO HELP TRANSACTION
WORK GO SMOOTH AND EASY.
BRK INVOICE NUMBER
When you broker excess
traffic to another carrier
they usually send you a
freight bill as if you
were the shipper, while
you bill the shipper. If
this is your structure,
when the brokerage ca
invoice arrives, enter
their invoice number here.
This sets up an accts pay
to be settled later and
SHOULD BE RECORDED AS
ACCTS PAYABLE IN YOUR
ACCOUNTING.
ACCT CODE FIELDS
(DRV,SHIP,TLD,CONS,ETC)
Most ACCT CODE entry
fields have tables
available to search
by name. Just type
one number character
and press ENTER. The
table will appear and
you can locate the
record by name.
In A FEW CASES no
lookup table is avail-
able, but you will
probably be using a
printed resource for
acct codes at these
times.
DISPATCH MODULE
Dispatch orders (assign
to a truck and driver
for pickup), empty
dispatch, mileages
trailer tracking, and
more. All very easy
but comprehensive.
ORDER ENTRY IS DONE AT
THE FMS MAIN MENU.
Brokerage "Locator"
EXAMPLE: TXNE V48102
This example finds a brokerage
carrier based in Northeast
Texas who primarily operates
48102 VANS. If the locator
field is properly filled in the
BRKCAR file, this table view
procedure can be your number 1
aid in covering the loads you
want to broker out. Just call
the carriers who are based where
your load is going to . . .
those who operate the right
equipment for the load.
Telemarket "Locator"
EXAMPLE: OHSW CINN
This example will find an account to
call in southwestern Ohio AND in
Cincinnati. Leave off "CINN" and
you are only working a region, which
is probably better and more flexible.
IT IS IMPORTANT FOR SALES DEPT. TO
MAKE SURE ALL ACCT RECORDS HAVE A
LOCATOR ENTERED IN THE ACCT FILE. !
Type the locator. Press <Enter>
to VIEW-EDIT-CALL the accounts
selected. Page through the forms
selected and update your call
records while making calls.
Trip Lease Board "Locator"
EXAMPLE: 070190 0800 AM OHSW
This locator will identify a truck on
your board that is available for loading
on 07/01/90 at 08:00 AM which will be
empty in southwestern Ohio. This will
manage date, time, and location of
available equipment. By matching the
format of the PUCODE in ORDERS, trucks
and shipments can be matched by the most
neccessary and logical information.
Brokerage Board Locator
EXAMPLE : 071290 0800 AM OHSW
This locator will find board records
of trucks that will be empty on 07/12/90
at about 08:00 AM in southwestern Ohio.
If you have loads with similar PUCODE
data, you call up your BOARD, enter the
locator field, view the records found by
LOCATOR, and begin to make the telephone
calls to cover the loads ! Easy !
Company Driver Board, "Locator"
EXAMPLE : 070190 0800 AM OHSW
This entry would identify a truck that was
empty (or going to be empty) in southwestern
Ohio on 07/01/90 at about 08:00 AM.
LOCATOR will automatically sort BOARD
records in the Table View by the LOCATOR and
help dispatchers quickly find trucks that
correctly match loads, manage first empty . .
first load dispatch schedules, etc.
Company Driver Board "Locator"
EXAMPLE : 070190 0800 AM OH SW
This locator will find all the trucks that
are empty in southwestern Ohio on 07/01/90
at about 08:00 AM. If you have loads of
similar PUCODE data, just go to your
BOARD, type in the locator, and LOCATOR
will find, display, and sort each board
record quickly. Using the <Page Down>,
>, <End>, and <Home> keys will let
you view all the records found and make
the appropriate telephone calls to cover
the loads !
PUCODE
Date, time, and georgaphy are
vital factors to dispatchers !
The Orders "PUCODE" helps
dispatch deal with endless
numbers of loads, nationwide.
EXAMPLE : 050990 1100 AM WISE
This is a load that picks up in
Milwaukee (southeastern Wisc.)
on 05/09/90 at 11:00 AM. By
using the same locator concept
on the dispatch board, loads and
trucks are matched up !!
BILLING WEIGHT - RATE
This is the "billing"
weight and rate to apply,
not necessarily the
actual weight. Only
applies on shipments
rated by weight, and
must agree with your
tariff or rate schedule.
Directly enter if known
or F2 the RATECALC form
to calculate the weight-
break, rate, etc.
NOTE: RATECALC DOESN'T
WORK UNLESS YOUR RATE
FILES ARE CURRENT TO
INCLUDE A RATE FOR THIS
SHIPMENT, AND YOU USED
THE RCODE TABLE TO PICK
THE APPLICABLE RATE
Company Driver Unit Number
Enter the power unit number of
your company driver (or contr.)
here. If your permanent O/O's
or drivers use the same truck
all the time, this can be setup
as an AutoLookup field with
no keystrokes at all.
Data Entry, Trlr_Number
Type in the company driver's
trailer number here. If your
company drivers or permanent O/O's
pull the same trailer all the
time this can be setup as a lookup
field with no entry required.
DISPATCH PUCODE "Locator"
When orders have been correctly
identified with a PUCODE entry,
you can match loads with trucks
with this procedure. Dealing
with time and geography this way
can keep hundreds of pickups per
day straight all across the nation.
EXAMPLE : 05/09/90 1100 AM WISE
This locator would find a load
picking up on 5/9/90 at 11:00 am
in WISCONSIN, southeastern.
Type PUCODE to sort and locate
orders in the table.
<Enter> to VIEW-EDIT form of order
selected in the table.
<Esc> TO EXIT.
<F8> to calc and quote trk pay.
Trailer Spec
EXAMPLE : V48102
Enter a code that appropriately
describes the driver's trailer
type and size. Other Examples:
V48, V45, F42, F45, FWS45, R48102,
D/D45,
45, R4596, RSS48102,
FWSA45. In the TABLE VIEW, this
provides instant recognition of
the equipment you have available
for your shippers each day.
The STATUS Field
EXAMPLE : AGT (Agent)
Enter a code that appropriately
describes the type of record.
Other Examples:
BRK
= Brokerage Carrier
TLC
= Trip Lease Carrier
= Company Driver
TLD
= Trip Lease Driver
COO
= Company Owner Operator
ETL
= Exempt Trip Leasor
= Shipper
= Consignee
TPB
= Third Party (for) Billing
= Delete this record ?
You may want to make up a whole list
of your own codes.
TRAILER TYPE
There is a table
to "pick" your
trailer from. Type
one digit, F, V, R,
(flat, van, reefer)
and then press
ENTER. The table
will appear to aid
your selection.
Loads To
EXAMPLE : S, SE
Enter the area of the country (or
state for intrastate) that this
driver or carrier prefers to load to.
Other Examples:
N, NE, E, SE, S, SW, W, NW, MW
Bill Weight (Minimum)
EXAMPLE : 24
On shipments that are rated by
weight, enter a minimum weight to
be rated. For example, in most
tariffs or rate schedules, 18
lbs.
would move at a minimum of 24
ON weight rate shipments, this
field MUST be entered, even if it
is the same as the actual weight.
SIC (Standard Industrial Code)
EXAMPLE : 2842
It has been said that a good freight
sales person could tell by the SIC
code and number of employees just
how many loads or shipments were
possible from an account in a year.
The SIC code is NOT required, but
your company might use it. Enter
here if you need to. These are
usually found in manufaturers
directories.
Shipping Order/Bill of Lading Number
EXAMPLE : SH2213496
Enter the shipping order number
from the shipper's bill of lading
here. SO/BL numbers are a must
for billing purposes. The SO/BL
is one of the few LEGAL DOCUMENTS
that transportation actually needs
under the law.
BOOKDATE
This is the date you
"book" or enter the
order, usually today
but sometimes needs
editing so it is not
automated.
PICKUP DATE
The date the shipper
gives you to pickup
the shipment. The
date the truck is
to arrive for the
pickup.
STOPOFF LABEL, DESCRIPTION
Type 3-4 characters of the
description of the stopoff
instructions, press ENTER.
"Pick" a description from
the table that appears, or
press INS at the table to
ADD a new description.
This is for dispatch
instructions to the driver.
PPD COLL COD
PPD=prepaid. The shipper
pays the freight bill.
COLL=collect. The
consignee pays the bill.
COD=cash on delivery.
The consignee must present
a check (usually certified)
BEFORE the driver unloads.
STOP NUM
The number of stopoffs
in transit the shipper
instructs on this load.
Only applies to ship-
ments tendered as
"truckload with stops".
PERMITS, OD, ETC.
This charge only
applies when a ship-
ment requires special
over dimension chgs.,
or chgs. for any
special permiting that
in this case are to
be applied to the
freight bill. Heavy
and Specialized
carriers need this
often.
ACCESSORIAL CHGS. LABEL
Type 3-4 characters of
a description of any
accessorial services
required on this shipment
such as "driver unload".
Now press ENTER to popup
the "descriptions" table.
"Pick" one or INS at the
table to add a new descr.
ORDER ENTRY, BOOK SHIPMENTS
This is the order entry
module where new shipments
can be booked, or entered,
rated, freight bill extended,
etc. Everything needed to
prepared a booked shipment
for dispatch.
!! RCODE TABLE LOCATOR !!
This is VERY important.
Type the SHIP ACCT in the
locator field. Next use
the navigation keys to
select the right rate
record (shipper, commodity,
destination). When you
sure you have highlighted
the RIGHT record, press
ENTER to return to the
freight bill. This will
HOOK the rates and order
together and do a lot of
automated data entry for
you in other fields. It
is ESSENTIAL for accurate
billing.
TIME ENTRIES
Type 1 -2 numbers of
the time and press
ENTER. The TIME
table will appear
with proper format
times in 15 min.
increments.
ZIP FIELDS
If you selected your
CSZ from the table,
just press ENTER.
Otherwise type in a
correct zipcode.
LOCATOR TABLE HELP
INS = ADD NEW RECORD
In locator tables, type
3 - 4 characters of the
locator field. Next
use the navigation keys
(main menu help) to
place the bar cursor on
the right record. Next
press ENTER to ACCEPT
the record selected.
This will call the form
or in some cases return
you to the form you
came from. EXCEPTION,
number locators should
usually be entered
completely.
10
11 v
202
203 e
209 /
21 K
213 x
214 V
215
220 Q
258
29
3
34 {
35
36 '
37
38 7
39
4
40
48 +
5 6
51
52
53
55 g+
6
77
8
9
90
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